Define Absence Type Divisions

Explanation

This activity is used to define how absence types should be divided using absence periods created in the Absence Configuration/Absence Period Definition tab and the system defined functions available in the Absence Functions/Absence Type Functions tab.

When absence is registered using an absence type, the absence duration will be further divided based on the group divisions specified using this activity and the attendance result will be generated for the wage codes connected to each absence period in the Absence Period Type Mapping window.

Prerequisites

In order to perform this activity;

• Absence types should already be defined in the Absence Configuration/Absence Type List tab.
• Absence type functions are required to be already extracted for the company. This is done in the Absence Functions/Absence Type Function tab.
• Period types should already be created in the Absence Configuration/Absence Period Definition tab.

System Effects

There are no system effects.

Window

Absence Configuration/Absence Type Divide Definition

Related Window Descriptions

Absence Configuration/Absence Type Divide Definition

Procedure

1. Open the Absence Configuration window.
2. Click on the required absence type in the tree navigator. The Absence Type Divide Definition tab will be enabled in the right pane of the window.
3. In the upper pane of this tab, create a new record.
4. In the Valid From field, enter the date from which the absence type divide definition should be effective. The user ID of the log-in user will automatically display in the User ID field. Also, the date on which the record is created will display in the Modification Date field.
5. Select the record you created on the upper pane and create a new record in the lower pane.
6. Enter a sequence number in the Sequence No field.
7. In the Function ID field, select a system defined function using the list. The description of the function will display in the Function Description field. The number of parameters according to the function will display in the Number of Parameters field and the Parameter Remark field will show descriptions of all the function parameters.
   E.g. If you select NDAY as the absence group function, there will be 7 parameters as detailed in the table below;

   Parameter  Number	Description of the absence parameters
   1	Controls if parameter is switched on or off. Select 0 to switch off parameter or 1 to switch on parameter.
   2	Determines the number of days for the first sub period of a registered absence duration
   3	Divide after day. Select 0 for working days and 1 for calendar days.
   4	Determines the payment ratio for the first sub period of the registered absence duration
   5	Determines the payment ratio for the second sub period of the registered absence duration
   6	Absence period type linked to first sub period.
   7	Absence period type linked to second sub period.

8. In the Function Parameters field, enter values for each function parameter. Enter the required parameter values for each parameter in order by using the semi colon as a separator. The example below shows how the function parameters are defines so that the parameter is switched on, the employee is paid full for the first two days of the registered absence duration and paid half for the second period (remaining days) of the absence duration. Also, the user defined absence period types (defined in the Absence Configuration/Absence Period Definition tab) PAYF and PAYH are used to generate results for the first two days of the absence duration and the remaining days of the absence duration respectively.
   E.g. 1;2;1;0.5;PAYF;PAYH
    
9. Save the information.
   
   Note: This will be the absence type divide definition effective from the date specified in the upper pane of this tab.