This activity is used to enter wage codes. The main task of the wage code is to carry information from the schedule definitions, and IFS/Time and Attendance to the payroll system. Most wage codes you will enter in this activity are therefore to be found also in the payroll system. You will only use a subset of the payroll wage codes to cover the time and attendance function. Supplementing the payroll related wage codes, are the time and attendance specific wage codes. These refer to, e.g., time balances, lunch breaks, etc.
Each wage code is connected to a default wage type. The wage type is used to group the hours distributed on wage codes into different categories. In some cases, you will need to define a wage code that will occur in more than one wage type. However, there will be only one default wage type. The following wage types are used:
Normal
Wage codes for regular scheduled work time. This type is the one used in the schedule definitions to point out the regular scheduled work time. Examples, 010 Hourly wage, or 015 Monthly salary.
Extra Time
Wage codes for compensation between scheduled normal time and normal working hours as per contract, i.e., supplementary hours between part-time and full-time.
Overtime
Various wage codes for work beyond the scheduled regular time and extra time.
A regular hourly rate can also occur as an overtime wage code in the wage report. This is because some groups of employees account for overtime as the regular hourly rate plus an overtime increment. Nevertheless, the regular hourly rate (hourly wage) must be registered with the Normal Time wage type. The transition to the overtime wage code occurs at a later stage. This is also discussed in the Specified Overtime section below. When overtime is accounted, the time shown on the wage codes linked to the Overtime wage type is totaled.
Increments
Wage codes for increments will be linked to the Increment
wage type.
Examples of increments are:
- additional pay for shift work
- additional pay for inconvenient working hours
- reporting for duty at short notice
Time accounted as increments is not included in the calculation of employee presence hours, but instead as an additional compensation to these.
Break
The Break wage type is only used if unpaid breaks are scheduled. You register breaks under day types (which are descriptions of the work time). The break period is then automatically deducted in connection with the calculation of the day’s result and is not taken into account in the final result. No specific wage code for the break is required; you can use the Normal Time wage code for the employee's group. If you employ a break wage code, you must register this with its own code and link it to the Break wage type. An advantage of having your own break wage code is that the day type can be easier to read.
Lunch
A wage code with the lunch wage type is used to define the lunch period. Scheduled lunch periods are automatically subtracted, if the employee does not clock out for lunch. You must employ the Lunch wage type for personnel with the right to lunch flex; otherwise, the calculation program does not know which break should be considered for lunch. You need not register a specific wage code for lunch; you can use the normal time wage code or a break wage code. If you want to employ your own lunch wage code, you have to register a specific code and link this to the Lunch wage type.
Information
Wage codes of the Information type are used to indicate when a particular event occurs. The only information wage codes you need to register are those which allow you to track any accounting deficit of excess of a certain balance. Since these generally do not occur in the payroll system, you can name them anything you like.
You can also use information wage codes in connection with certain
types of absence, e.g., permission and official matters. Using a control parameter,
certain absence wage codes can be converted from the absence type to the information type.
In such cases, the time will be accounted with the scheduled normal time wage code,
together with the absence wage code selected as an information wage code. This option is
described in more detail in the Absence Parameter section.
Balance Accrual
This type of wage code is mainly used when employees have time balances of Flex or Switch type linked in their work schedule assignments. Balance Accrual type wage codes are required to be connected to flex and switch time balances in order to allow the system to add flex hours and switch hours in to the employee's respective balances.
Balance Withdrawal
This type of wage code is mainly used when employees have time balances of Flex type linked in their work schedule assignments. In the same way that Balance Accrual type wage codes are linked to a flex time balance in order to add hours to the employee's balance, Balance Withdrawal type wage codes are used to withdraw hours from the flex balance.
Balance
Wage codes of Balance type are registered in time balances as positive and negative wage codes. It is used to indicate the number of hours or days that has been added to or withdrawn from a specific time balance. If connected to a time balance, this wage code will be visible in the time reporting result of an employee.
Specified
A specified wage code is employed in some cases for overtime periods. These are fictitious wage codes which are translated to one or two regular wage codes at calculation. These regular wage codes are defined with one or more sequence steps. They are registered in the Specified Overtime window.
Absences
The absence type must be registered for all types of absence. The absence type is completed with a number of parameters in the Absence Parameters window.
The identity of the wage codes
The length of the wage code identity is controlled in the Wage Class window. By default, the length is four characters. This can be changed to 10 characters if required.
Before you enter the wage codes, at least one wage class must have been entered.
As a result of this activity you can proceed with entering schedules and rules.
Verify that the correct wage class is shown in
the title bar in the Wage Code window before you start your registration.
Use the following work flow:
Enter Wage Codes: