Enter Repository Location

Explanation

Use this activity to create and maintain the location where electronic document files are stored. Locations, either local or an FTP address or the database, are required to be registered. You can enter more than one location for each document class. If you enter an FTP location type, do not enter a physical drive. The system will try to log on with the user name and password specified in the Repository User ID field for a location type of FTP.  For a shared location type, enter a path to a physical disk (e.g., C:\Doc\Proj , or \\Doc\Project). The Database repository types makes it possible to store and manage document files in the same Oracle database as the rest of IFS Applications and therefore a repository address and path need not be specified. The status for a repository will be Usable or Generating. Generating is the location where all new document files are stored. Only one location can have Generating status for a document class; all other locations must be set to Usable. 

Note: Do not use the same directory on a disk/FTP address for two or more storage locations that are registered in different databases. This is likely to cause document files to be overwritten.

In the following example, the first and second sites (97-1 and 97-2) are filled. The third site (97-3) is then used when file references are generated.

Repository ID Document Class Document Class Description Repository Type Repository Address Path Repository Port Status
97-1 *   Ftp 191.10.92.1 /pub/ 19 Usable
97-2 *   Ftp 191.10.95.2 /pub/ 19 Usable
97-3 *   Ftp 191.10.97.6 /pub/ 19 Generating
97-4 100 Drawing Shared   F:\ARC\1\   Generating
97-5
500 Specification Database       Generating

Prerequisites

System Effects

As a result of this activity, the documents will be stored in the Generating location in the path specified for the particular document class.

Window

EDM Basic

Related Window Descriptions

EDM Basic
EDM Basic/Repositories
Select Remote File Location Path

Procedure

  1. Open the EDM Basic window and click the Repositories tab.
  2. Click New to create a new record.
  3. In the Repository ID field, enter the identifier for the location.
  4. In the Document Class field, select a document class using the List of Values. The wildcard (*) designates all document classes. A value for the Document Class Description field will be added automatically.
  5. In the Repository Type list, select either FTP, Shared (local disk) or Database.
  6. In the Repository Address field, use the List of Values to select and enter a registered address.
  7. In the Path field, enter a path to your folder.
  8. If you selected FTP in the Repository Type field, enter the TCP port number in the Repository Port field.
  9. In the Status field, select either Usable or Generating. A document class can have only one Generating location.
  10. In the Repository Description field, enter the description of the storage location.
  11. Click Save.