Create Calendar

Explanation

Use this activity to define the parameters and rules for a calendar. This mandatory activity is to be performed by a system administrator or equivalent person.

A calendar is defined as a set of schedules and an optional schedule exception. Calendars define the working days and are attached to sites in IFS.

Each calendar must have at least one connected schedule. Schedules cannot be overlapping. All days that are not covered by a schedule, either before or after the first or last schedule date, or between different schedules, are considered non-work days. A schedule exception describes exceptions from the normal schedule or schedules. 

Before a calendar can be used, it must be generated. A generated calendar is used by other components to describe working hours. 

Prerequisites

This activity has the following prerequisites:

• Schedules and any schedule exceptions must be defined.

System Effects

As a result of this activity:

•  A calendar is created.
• The calendar must be generated (see the Generate Calendar activity). 

Window

Calendar
Calendars

Related Window Descriptions

Calendar, Calendars

Procedure

To perform this activity, follow these steps:

1. Open the Calendar or Calendars window.

Note: Schedules cannot be connected in the Calendars window.

2. Create a new record.
3. Enter the ID and description.
4. Save the changes. In the State field, Not Generated is displayed.
5. Select the exception code, if necessary, from the List of Values.
6. In the Schedule field, create a new record and select the schedule to connect to the calendar from the List of Values.
7. In the Start Date field, enter the beginning date for the schedule.
8. Save the changes.
9. Repeat steps 6-8 for each schedule to connect to the calendar. Schedules cannot be overlapping.
10. Save the changes.