Assign Employee to Job

Explanation

This activity is used to assign a job to an employee. You can link an employee to multiple jobs, however, there can only be one primary job assignment for an employee at a given time. The job assignment is more or less a prerequisite in order to run some of the strategic HR processes. The job holds, e.g. the requirements in terms of competency, merits, experiences, education etc. Connecting the employee to a job also puts the employee in a default grade range.

Prerequisites

In order to perform this activity, job IDs are required to be already defined in the Job Details window.

System Effects

There are no system effects.

Window

Employee/Employment/Assignments/Jobs
Change Position and Job Assignment
Job Assignments

Related Window Descriptions

Employee/Employment/Assignments/Jobs
Change Position and Job Assignment
Job Assignments

Procedure

To assign jobs using the Employee window.

  1. Open the Employee window.
  2. Search or populate to find the required employee.
  3. Go to the Employee/Employment/Assignment/Job Details tab and create a new record.
  4. Specify the job that should be employee in the Job ID field. Select a value using the list.
  5. Specify the validity of the job assignment using the Valid From and Valid To fields.
  6. If the job assignment is the primary assignment for the specified period, select the Primary check box.
  7. Save the information.

To assign jobs using the Job Assignment window.

  1. Open the Job Assignment window and create a new record.
  2. Specify the employee for whom you want to assign job in the Emp ID field.
  3. Specify the job that should be employee in the Job ID field. Select a value using the list.
  4. Specify the validity of the job assignment using the Valid From and Valid To fields.
  5. If the job assignment is the primary assignment for the specified period, select the Primary check box.
  6. Save the information.

To assign jobs using the the Change Position and Job Assignment wizard (recommended);

  1. Open the Change Position and Job Assignment wizard.
  2. Enter the company ID and employee ID in the relevant fields.
  3. Select the Set Job Information Only option and click Next to go to the next step.
  4. Enter the job ID which should be assigned to the employee in the Job ID field. Select a value using the list.
  5. Specify the period of assignment using the Valid From and Valid To fields.
  6. Select the Set as Primary Job check box if you want the job to be the primary job assignment for the given period.
  7. Click Finish. Go to the Employee/Employment/Assignment/Job Details tab to see that the job is assigned to the employee.