The Send Supplier Invoice process is used to facilitate the integration of supplier invoices between IFS Applications and other ERP vendor systems. The purpose is to create either an open payable item or a open not yet ready for payment item in a payables application. The Send Supplier Invoice may also update the General Ledger in the receiving system.
Supplier invoices are created in IFS Applications, either automatically or manually, and can be transferred to another system. To control the transfer, there are some basic data parameters. These parameters control if authorized or not authorized supplier invoices should be included and if vouchers should be included together with the supplier invoice. If vouchers shall be included then there is one parameter to control if voucher rows with zero in amount should be transferred and another if voucher rows with posting type IP5 should be omitted. All these parameters can be found in the window Send Supplier Invoice Basic Data.
A transfer is started from a dialog, Send Supplier Invoices. It is possible start the transfer directly or to schedule it as a batch job.
To keep track of what supplier invoices are under transfer there is a window, Supplier Invoices in Transfer, to view these. The status of the transfer is also displayed in this window.
If an error was reported on the transfer, the transfer status on the supplier invoice in transfer is set to Error. From the Supplier Invoices in Transfer window it is possible to restore the supplier invoices for transfer again. This means that the supplier invoice is removed from supplier invoice in transfer and the transfer status on the supplier invoice is reset. It is also possible to navigate to the error tables to view the error messages.