Create Accounting Journal

Explanation

Use this activity to create an accounting journal for an accounting year. You can also select the chronological order of the Sequence Number generated for the vouchers i.e. by Voucher Date, Voucher Type or Sequence No. The sort order is set per accounting year in order to prevent having different sort order(s) for different journals within the same year.

Every accounting journal will consist of the same number of periods as the period calendar, except for period 0.

Prerequisites

The accounting journals must have been defined in IFS/General Ledger, Define Accounting Journals

System Effects

An accounting journal is created for the relevant year and when the period information is generated for the journal, the sequence number is generated according to the sort order selected in Create Accounting Journal.

Window

Create Accounting Journal

Related Window Descriptions

Create Accounting Journal

Procedure

1. Open the Create Accounting Journal window.
2. To create a new accounting journal for a particular accounting year, create a new record and enter the year for which the accounting journal is to be created and select the sort order. Select Voucher Date so that the sequence number is generated according to the voucher date, or select Voucher Type to generate the sequence number according to the voucher type. If Sequence No. is selected the sequence numbers will be generated according to the date the vouchers are updated to the general ledger.
3. Save the changes.
4. Select the line for which you want to create the accounting journal, right-click and then click Create Accounting Journal.
5. The year for which the journal is to be created appears by default in the Year field.
6. The '%' sign appears by default in the Journal field. Specify the Journal ID of the journals which should be created for the year in this field. Otherwise all the accounting journals will be created for the relevant year.