Enter Order Address Info

Explanation

Use this activity to enter general order address information, such as customer contact, delivery term, ship via code, route, and loading information for a specific order address identity. You also can indicate the regional and district location of the specific customer address, provided that necessary basic data are entered.

You can enter an alternative customer name if you want to use a name other than what is displayed in the upper part of the Customer window. This name will print out on all the reports.

The delivery terms defines who assumes the responsibility and the costs for the delivery, for example, Delivery Duty Paid (DDP), Free On Board (FOB), Cost, Insurance and Freight (CIF). To be able to fully determine the extent of responsibility and the costs, it is necessary to define an exact location. Depending on the delivery term this can be, e.g., a port of shipment, port of destination or a named place.

The ship via code in the Customer window indicates how the goods will be transported. The normal procedure is to define all supply chain data in the windows for supply chain parameters. You can easily reach related windows by the right-mouse button menu:

• For internal customers, right-click and then click Supply Chain Matrix for Site.
• For external customers, right-click and then click Supply Chain Matrix for Customer.

If necessary basic data is entered, you can connect a customer to a predefined route. You also can indicate a specific load sequence. The load sequence number is used for loading the goods in the proper order when loading the vehicle. The time when the delivery will take place can be indicated.

Shipment specific data can also be defined, including stating the applicable option for when and how to create shipments. Whether or not to allow multiple lot/batch numbers per pallet, manual entry of weight and volume and having an unconnected package structure in the shipment, can also be defined.

Prerequisites

• Basic data on the Address/General Address Info sub-tab of the Customer window must be entered.
• The delivery term for the language in the customer record must have been entered in Delivery Terms.
• The ship via code for the language in the customer record must have been entered in Ship Via Codes.
• To use routes, the Route ID must have been entered in Customer Order Route.
• To use district and region, they must have been entered in Sales Basic Data.

System Effects

As a result of this activity:

• General order address information is added.
• An alternative customer name is printed on business documents.

Window

Customer

Related Window Descriptions

Customer
Customer/Address
Customer/Address/Order Address Info

Procedure

1. Open the Customer window.
2. Query for the required customer record.
3. Click the Address tab. Select the correct address identity from the Address Identity list.
4. Click the Order Address Info tab.
5. Create a new record.
6. Enter the delivery term, either by entering a short code or by using the List of Values.
7. Enter the ship via code, either by entering a short code or by using the List of Values.
8. Save your entry.

Optional steps (remember to save your entries):

• Enter an alternative name for the customer on this particular address identity.
• Enter the name of a contact person in the Contact field.
• Enter region, either by entering the short code for the appropriate region or by using the List of Values.
• Enter district, either by entering the short code for the appropriate district or by using the List of Values.
• Enter a route appropriate for the customer address in the Route ID field. To do this, enter a short code or use the List of Values.
• Enter a load sequence number. To be able to enter a load sequence number, a route must be indicated in the Route ID field.
• Enter the time when the delivery takes place in the Delivery Time field.
• Define shipment specific data in the shipment section.