Enter Purchase Address Info

Explanation

Use this activity to enter general purchase address information, such as supplier contact, delivery term, and ship via code for a specific supplier address identity.

You can enter an alternative supplier name if you want to use a name other than what is displayed in the upper part of the Supplier window. This name will be printed on all the reports.

The delivery terms defines who assumes the responsibility and the costs for the delivery, for example, Delivery Duty Paid (DDP), Free On Board (FOB), Cost, Insurance and Freight (CIF). To be able to fully determine the extent of responsibility and the costs, it is necessary to define an exact location. Depending on the delivery term this can be, e.g., a port of shipment, port of destination or a named place.

The ship via code in the Supplier window indicates how the goods will be transported. The normal procedure is to define all supply chain data in the windows for supply chain parameters. You can easily reach related windows by the right-mouse button menu:

• For internal suppliers, right-click and then click Supply Chain Matrix for Site.
• For external suppliers, right-click and then click Supply Chain Matrix for Supplier.

Prerequisites

• Basic data in the Address/General Address Info sub-tab in the Supplier window must be entered.
• The delivery term for the language in the supplier record must be entered in the Delivery Terms window.
• The ship via code for the language in the supplier record must be entered in the Ship Via Codes window.
• If Intrastat is used, the mode of transport must be stated for all ship via codes in the Ship Via Codes window.
• If using supplier contact, the person must be entered for the correct address ID either in the Comm Method tab or the Address/General Address Info sub-tab in the Supplier window.

System Effects

As a result of this activity:

• General purchase address information is added.
• An alternative supplier name is printed on business documents.
• If a supplier contact has been entered, the name for the default document address will be automatically retrieved in any entered purchase requisition or purchase order. If a supplier contact has been entered for the combination of supplier and purchase part, this will be used instead of that entered here for purchase requisitions. For a request for quotation, the supplier contact for the chosen address will be retrieved.

Window

Supplier

Related Window Descriptions

Supplier
Supplier/Address
Supplier/Address/Purchase Address Info

Procedure

1. Open the Supplier window.
2. Query for the required supplier record.
3. Click the Address tab. Select the correct address identity from the Address Identity list.
4. Click the Purchase Address Info tab.
5. Create a new record.
6. Enter the delivery term, either by entering a short code or by using the List of Values.
7. Enter the ship via code, either by entering a short code or by using the List of Values.
8. Save your entry.

Optional steps (remember to save your entries):

• Enter an alternative name for the supplier on this particular address identity.
• Enter the name of the contact person in the supplier company. Use List of Values to choose among the available contact persons.