Enter Period Allocation Rule

Explanation

This activity is used to enter a period allocation rule for an instant invoice to specify how the invoice amount will be distributed over a selected time period. Once a period allocation rule is entered, it is editable as long as the voucher created for the instant invoice is not updated to the General Ledger.

Prerequisites

In order to perform this activity, the following must be completed:

• An instant invoice with Preliminary status must have been created.
• The account of the invoice line for which you want to enter a period allocation rule must be connected to the logical account type Revenues, Cost or Statistics.

System Effects

As a result of this activity, the period allocation rule entered will be ready to be used when the voucher created for the invoice is updated to the general ledger. When the voucher is updated, the invoice amount will be distributed over the relevant time period in the way specified in the period allocation rule.

Window

Instant Invoice

Related Window Descriptions

Instant Invoice
Period Allocation Rule

Procedure

1. Open the Instant Invoice window and query for the invoice for which you want to enter a period allocation rule.
2. Click the Lines tab and select the invoice line for which the period allocation rule must be entered.
3. Right-click and click Period Allocation Rule to open the Period Allocation Rule dialog box.
4. Modify the values in the From Date and Until Date fields as required to enter the time period over which you want the invoice amount to be distributed.
5. Select a value from the list for the Allocation Method field to specify the method to be used to allocate the invoice amount.
6. If you selected the value Even for the Allocation Method field, click Distribute, and then click Save. If you selected either Proportional or Mixed for the Allocation Method field, carry out steps 7-10.
7. Create a new record in the table.
8. In the Period field, enter a period belonging to the selected time period for the allocation rule.
9. In the Allocation Percentage field, enter the percentage of the invoice amount that should be allocated for that period.
10. Repeat steps 7-8 till the percentage of the invoice amount to be allocated has been entered for all the periods covered by the selected time period.
11. Click Save.

Note: If the period allocation includes closed accounting periods which are prior to the current accounting period, the Period Closed at Voucher Creation check box will be automatically selected. The amounts allocated to the closed periods will then be moved forward to the next open accounting period, when the voucher is updated to the general ledger. If future accounting periods in the period allocation are closed, the invoice will not be printed, but will be moved to the Customer Invoices with Errors window.