Create Period Allocation Information

Explanation

Use this activity to create periodic allocation information per voucher line. The voucher must be saved in the Voucher Entry window before you can enter accrual information. The updating routine creates a voucher for each specified period. If the source voucher's period is included in the allocated period range, a voucher can be created for the base period as well. The parameters specified in the GL Update Parameters window will determine whether or not a voucher will be created for the base period. The posting type GP2 (Accrued cost) controls the account to be used as a contra account.

Prerequisites

Before creating periodic allocation information, the following must have been completed:

• The voucher must exist in the hold table.
• If a voucher should be created for the source voucher's period, Yes should be selected in the Period Allocation Voucher for Base Period field in the GL Update Parameters window. If a voucher should not be created for the source voucher's period, No should be selected in this field.
• All accounting periods included in the period allocation should be open for your user group.

System Effects

As a result of this activity, periodic allocation vouchers are created when the source voucher is updated to the general ledger. 

Window

Period Allocation

Related Window Descriptions

Period Allocation

Procedure

Use the following procedure to create periodic allocation information:

1. Open the Voucher Entry window and find the manual voucher you want to create periodic allocation information for. The Periodic Allocation operation is available when working with voucher lines.
2. Select the desired voucher line, then select Periodic Allocation by using the right mouse button menu. You can enter accrual and then change it later.
3. Check the information displayed. Specify both the starting and the ending period for accrual. To distribute the amount evenly over periods, select the Distribute Amount check box and click New in the window.
4. Modify the values in the list if necessary.
5. Save the periodic allocation information.