Intrastat Report - Portugal
General
The Portuguese Intrastat report can be either printed as a report that includes export and import transactions, or can be created as a file. The report is meant to be an aid when checking the content of the file or filling in the official forms. The file is created according to the EDIFACT standards and can be sent directly to the authorities. One file can contain both export and import information.
Reporting is completely performed for a reporting period at a single occasion. Changes or additions to a period already reported have to be made on paper using the official forms.
Basic Data and other required information
The general data specified will compose of all the data needed to create Intrastat reports on file and on paper according to the Portuguese Statistical Authorities. General data can be divided into company basic data and general information, with regards to the report itself or of any third party involved in the reporting.
Other information required refers to those on reported transactions that are obligatory.
Company Basic Data
Company: Company refers to the name and address of the reporting company. The company address used for Intrastat is the default document address of the company. Information is retrieved from company basic data.
Company Contact: The company contact has to be stated for the specific Intrastat report. An LOV shows the values available for that field. Contact persons are entered as persons in Enterprise. The telephone and fax numbers are required and are entered as values for a corresponding communication method. Intercom values are needed if the Intrastat file is to be transferred using network communications. The name of this communication method refers to the kind of transfer used.
EM: electronic mail
Only default values are reported for all means of communication.
Company Tax Number: The company tax number used for Intrastat is retrieved from the company basic data.
Third Party Basic Data
Representative: Representative refers to the name and address of the declaring third party. The representative has to be stated for the specific Intrastat report. An LOV shows the values available for that field. Representatives are entered as persons in Enterprise. The address used for Intrastat is the default visit address of the representative. The telephone and fax numbers are required and are entered as values for a corresponding communication method. Intercom values are needed if the Intrastat file is to be transferred using network communications. The name of this communication method refers to the kind of transfer used.
EM: electronic mail
Only default values are reported for all means of communication.
Tax No.: The representative's tax number used for Intrastat has to be stated for that specific Intrastat report.
Customs ID: The statistical authority that receives the report has to be stated for that specific Intrastat report. An LOV shows the values available for that field. Statistical authorities are entered as customs in Enterprise. The address used for Intrastat is the default document address for the customs.
Intrastat Tax No.: The interchange receptor is stated here. There are two reception areas in Portugal, namely Lissabon and Porto. Possible values include:
Lissabon: LISBOA - DEE
Porto: PORTO - DRN
General Report Data
Registration No.: A unique reference number assigned by the sender to identify the interchange. This number has to be entered for each report.
Currency Code: Reporting can be done in PTE or EUR for the time being.
Required information about reported transactions
Site: The Portuguese region of destination that corresponds to the dispatch has to be stated. This information is retrieved from the column State for the delivery recipient entered for the chosen site.
Opposite country: The opposite country refers to the country of dispatch in the case of an import report, or the country of destination in the case of an export report.
Country of Origin: The country of origin is required for the import report.
Nature of Transaction: The nature of transaction refers to the kind of goods transfer.
Mode of Transport: The mode of transport states the means of transport involved.
Commodity Code: The commodity code refers to the eight-digit code according to the combined nomenclature (CN8).
Region Port: The corresponding airport port for reloading the goods when delivered by air (Mode of Transport code 4) or sea transport (Mode of Transport code 1) has to be stated according to the coded list available from the Portuguese authorities.
Delivery Terms: The following values are the possible delivery terms: EXW, FCA, FAS, FOB, CFR, CIF, CPT, CIP, DAF, DES, DEQ, DDU and DDP. All other values will be reported as XXX.
Net Weight: The net weight is calculated by multiplying the net unit weight to quantity.
Alt U/M: The alternative U/M shall comply to the regulations of the combined nomenclature.
Alternative Qty.: The alternative quantity is calculated by multiplying the Intrastat alternative quantity to quantity.
Invoiced Value: The invoiced value is calculated by multiplying the invoiced price per unit to quantity. If invoiced price per unit has no value, the order price per unit will be used.
Statistical Value: The statistical value is calculated as the sum of invoiced price per unit, invoiced add cost amount per unit plus charge amount per unit, and invoiced charge amount per unit multiplied to quantity times currency rate. If invoiced price per unit has no value, the order price per unit will be used. If invoiced add cost amount per unit has no value, the add cost amount per unit will be used.