Enter Analysis Results for Purchase Order

Explanation

Use this activity to enter analysis results for a purchase order. This optional task is to be performed by a system administrator or equivalent person.

This activity allows you to record the measure quality results against the quality test plan (analysis type) for a purchase order receipt. Specific purchase order test results from the purchase order receipt transaction, e.g., receipt ID or supplier, are recorded. The analysis used depends upon the connection.

You can change the status of an analysis to Complete. Only results in Complete status are considered when creating control charts or calculating capability indices. Once the line has this status, the results cannot be edited. You can also create a new control chart if SPC is activated in the Control Plan.

When all test operations have been reported, you can confirm the status for one or more analyses. Once an analysis has been confirmed, the results cannot be edited.

Prerequisites

This activity has the following prerequisites:

• An analysis must have been created in the receipt function.
• An analysis must exist in the Planned status. 

System Effects

As a result of this activity:

• Results can be used in the creation of various IFS/Quality Management charts. 
• If a sample frequency trigger has created the analysis, the Created By Trigger check box in the Analysis Results window will be selected. The Created By field will display the value System Generated. 

Window

Analysis Results
Purchase Order Receipts
Purchase Order Receipt

Related Window Descriptions

Analysis Results 
Purchase Order Receipts 
Purchase Order Receipt 
Purchase Order Receipt/General
Purchase Order Receipt/Misc 
Analysis
Register Inspection Results

Procedure

To perform this activity, follow these steps:

1. Either populate or query to display the appropriate analysis directly in the Analysis Results window in IFS/Quality Management. You also can start from the overview or the tabs in the receipt function. In this case, either populate or query for the appropriate receipt line, select the desired line, and then choose Analysis Details from the Operations menu. The window in IFS/Quality Management opens with the desired analysis displayed.
2. Select the line for which you want to report results.
3. If the data type is Attribute, enter your results in the Nonconformities (c/u) and/or the Nonconforming (np,p) fields, in the table that appears in the lower part of the window. 
4. If the data type is Variable, enter your results in the Result field, in the table that appears in the lower part of the window. Enter as many measurement values as the specified sample size.
5. Save the changes.
6. To change the status to Complete, right-click and then click Complete Registered Results. Once the line has this status, the results cannot be edited.
7. To create a new control chart if SPC is activated in the Control Plan, right-click on the line and then click Create SPC Chart.
8. To print a test instruction, right-click in the header of the window and then click Test Instruction. This test instruction includes all Control Plan lines.
9. To add document text to any line, right-click and then click Document Text.
10. To print a report of your results for any line, right-click and then click Print Data Sheet.
11. To confirm a single analysis, right-click in the header of the analysis and then click Confirm Registered Results. Once an analysis has been confirmed, the results cannot be edited.
12. To confirm multiple analyses, select the analyses in the Analysis window, and then right-click and click Confirm Registered Results.
13. When the analysis results are confirmed, the values in the Variable Result Status and Attribute Result Status fields are changed automatically.
14. When the analysis results are confirmed, a message appears asking whether you want to register the inspection results. If you want to register the inspection results, click OK. The Register Inspection Results dialog box will open. You can also perform this by right-clicking and then clicking Register Inspection Results.