Direct Receipt of No-Number Parts

Explanation

When you handle no-number parts on a no-part order line, you can enter the arrival directly from the Purchase Order/No Part Order Lines tab. This means that you do not use the receipt feature to enter the arrival.

If one or more of the following applies to any of the order lines, the Receipt Reference dialog box will open so that a receipt reference can be entered:

• Receipt reference reminders are set up for the supplier of the purchase order.
• Receipt level invoice matching is used for the invoicing supplier of the order line.
• Self-billing is indicated for the order line. (In this case a receipt reference must be entered.)

Prerequisites

• A no-part order line must have either the Released or Confirmed status.

System Effects

The no-part order line is entered as arrived, and the order line status is changed to Closed. You can view the receipt lines in the receipt function. You can cancel the receipt from the Purchase Order Receipt window. Receipt history is logged for each line entered.

When an inspection is required, you must continue to the Purchase Order Receipt window. The status on the receipt line is To be Inspected. When you enter the inspection results, the status on the receipt line changes to Received.

When using the automated invoicing function (self-billing), the supplier invoice is generated when the arrival is entered into the system where the ownership transfer point is set to Receipt into Arrival. The receipt reference that you have entered is used as the invoice number. The supplier invoice is based on the quantity received, i.e., the received quantity, and the purchase price is used to calculate the invoice amount. A separate invoice line is created for each receipt line having the same receipt reference. The invoice is automatically matched and ready to be paid. All automatically created invoices can be viewed in  Self-billing Invoice Analysis window. In this window you can study any error text.

Window

Purchase Order

Related Window Descriptions

Purchase Order, Purchase Order/No Part Order Lines, Receipt Reference

Procedure

1. Populate or query for the appropriate purchase order and continue to the No Part Order Lines tab.
2. Select the line(s) in question, right-click and then click Receipt. 
3. If a receipt reference is required, the Receipt Reference dialog box opens. Enter the receipt reference in the Receipt Reference field, and click OK.
4. A message dialog is displayed. Click OK to confirm the operation.
5. If the receive case Receive into Arrival, Inspect at Arrival is used, you must continue to the Purchase Order Receipt window. (For further information, see the corresponding activity descriptions.)