Release Customer Order

Explanation

Use this activity to release a customer order. Release a planned customer order by using Release in the Operations menu. The status on the customer order header is updated from Planned to Released. Once activated, the customer order is ready to continue in the order flow prescribed for the order type.

To release several customer orders at the same time, use Quick Order Flow Handling.

Prerequisites

• The customer order header must have been entered and saved.
• The customer order must be in Planned status.
• If the Production Schedule supply code is selected, the inventory sales part must have been associated with at least one production line, at a site with a positive scheduling percentage for which a horizon ID is specified on the Production Line/Schedule Attributes tab in IFS/Manufacturing Standards. 
• If you want to have pegged orders created automatically based on a capability check upon release, you need to do this capability check before the order is released.
• If the order has been associated with a project in the Customer Order/References tab, all the order lines need to be connected to the same project.

System Effects

• When released, the order status is updated from Planned to Released. This means that the customer order is available for other operations and can continue in the order flow prescribed for the order type.
  
• Effects of releasing a customer order on a customer's credit limit:
  According to the release, a credit check is executed for the order. First, the system checks whether the customer is credit-blocked in the customer record. Then, the value of all order lines that have the status Released to Delivered, but have not yet been invoiced (except cancelled orders), are totaled so that they do not exceed the customer's credit limit. When the status is Partially Delivered, the amount that is taken into consideration is for those lines that are still not invoiced. Any credit invoices are taken into consideration, too. If IFS Financials is installed, all outstanding invoices are included as well. When the credit limit has been exceeded or the total overdue amount (which has also exceeded the allowed overdue days) exceeds the allowed overdue amount, the order acquires the status Blocked and is stopped in the order flow. The order can, however, be released manually in Handle Blocked Customer Orders.
  
• Effects of releasing a customer order on supply codes:
  When you release the customer order, any needed purchase requisition (external supplier), purchase order (internal supplier), or shop order requisition is automatically created. If the supply code is set to Purchase Order Direct or Internal Purchase Direct, the valid ship via code from the Ship Via field for the line address is fetched to the purchase requisition or purchase order using the fetching rules. If the supply code is Internal Purchase Transit or Purchase Order Transit, the valid ship-via code is taken from the Supplier Ship Via Transit field for the line address. But connected orders for configured lines are not created when the customer order is released, until a configuration has been defined for the line.
  When using a supply code where the parts will be transported via your inventory (Internal Purchase Transit or Purchase Order Transit), the wanted receipt date on the purchase order is calculated to the wanted delivery date on the customer order minus the time needed for picking and delivery of the customer order. If the wanted receipt date is not a working day in the distribution calendar the system sets the receipt date on the corresponding purchase order to the last working day before the date that was calculated. No receipt date check is made on the purchase order toward any calendar when you use an order flow with direct delivery to the customer.
  When using the Production Schedule supply code at the time the customer order line is released, the production schedules are generated to meet the demand quantity. If the part is associated with more than one production line, the line percentage and the default scheduling method is used to apportion the customer order quantity to the lines. No automatic reservations are created upon receipt of production. The order must be reserved using the normal inventory order processes. Priority reservations are not created regardless of inventory levels or availability. If manual reservations exist for the order line, only the difference in required delivery quantities is released to the production schedule. A pegging relationship is not maintained between the customer order and production schedule loaded on the lines, which means that in the event of order changes or cancellations the resulting implications would need to be handled manually by you.
  
• Effects of releasing a customer order on manually sourced order lines:
  When a customer order line is sourced manually, the line can be split and sourced from one or several different sourcing alternatives (including your own site). Therefore, when the customer order is released, every sourced line will create a new corresponding customer order line. For example, a customer line that was sourced against three different suppliers will have three customer order lines with different suppliers after release. Also note that any reservations made against the sourced lines (only possible when sourcing against internal suppliers or your own stock) will be moved to the corresponding customer order line. Finally these reservations will be moved from the customer order line to the internal customer order once it is created.
• Effects of releasing a customer order on Next Level Demand Planning:
  If you perform Next Level Demand planning, a single level material plan will be created. The part planned will be sourced using make/buy splits and supplier part information to determine the order proposals. If the net requirement is for a part that is sourced from a multi-site planned internal supplier, then a distribution order will be created. If the part is sourced from a make/buy split with supplier splits, this process would result in the creation of a combination of outputs in the form of shop requisitions, distribution orders, and purchase requisitions. Otherwise, the Inventory Part type and the Inventory Part Supply type will determine the type of requisition or order to create. 
• Effects of releasing a capability-checked customer order:
  If you have done a capability check, you cannot release the order if the latest release date is in the past. The order will remain in status Planned. Instead you should do a new capability check. When the order is released, the system will act differently depending on if interim orders exist or not; i.e., if interim orders were saved during the capability check or not. Interim orders will never be saved if you have chosen reservation and allocation option Neither Reserve nor Allocate for your capability check. Interim orders will always be saved when you have chosen reservation and allocation option Allocate Only or Reserve and Allocate. For further details, please refer to About Capability Check.
• Effects of releasing a customer order on sales promotions:
  A new calculation of sales promotions is triggered.

Window

Customer Order 
Quick Order Flow Handling

Related Window Descriptions

Customer Order
Quick Order Flow Handling

Procedure

1. Display the order you intend to select by using Populate or Query.
2. Right-click, and then click Release. Confirm the operation by clicking OK in the message box. Reload the order and the status on the order header is updated from Planned to Released.