Deliver Order with Differences

Explanation

Use the Deliver Customer Order with Differences window when the quantity of parts to be delivered is less than the quantity stated on the pick list and reported as picked. Note that it is not possible to deliver more than the quantity reported as picked.

Note that for catch unit enabled parts, it is required to specify the catch quantity delivered. This applies when you try to deliver less than the full quantity picked. Once delivered, the actual calculated conversion factor would be used for the price on the order line.

This window consists of two tabs, one for inventory parts and one for non-inventory parts.

You can deliver both customer orders with inventory parts and non-inventory parts. Inventory parts can be delivered as soon as they are reported as picked. Non-inventory parts with a delivery date beyond the system date (today's date)  need to be reserved via the reservation batch in the Create Customer Order Reservations window before they can be delivered. However, non-inventory parts with a delivery date of the system date (today's date)  or before can be delivered directly after the release is done.

When the customer order is considered as delivered with deviation, it acquires the Partially Delivered  status. The status can vary depending on the order type. For delivering the remaining inventory parts, you have to reserve them, then create and print a new pick list. For non-inventory parts, just reload for the order and deliver the remaining parts. When all the parts on the customer order are delivered, the status is updated to Delivered. If the remaining parts should not be delivered, close the order by selecting the Close check box and then save.

When the customer order is delivered, any customer warranties from the customer order lines with serial tracked parts will be stored in the Part Serial window. Valid periods will be calculated for all the customer warranties in the entire serial structure in the Part Serial window.

You can deliver separate order lines with deviations in the Deliver Customer Order Line with Differences window.

If sales overhead costs are registered for the part, these overhead costs are calculated at delivery based on the cost of the parts delivered and the order line quantity.

Prerequisites

• The customer orders with inventory parts must have been reserved and reported as picked, i.e., the order must be in the Picked status.
• The customer orders with non-inventory parts must have been reserved using the reservation batch in the Create Customer Order Reservations window, assuming the delivery date is beyond today's date.
• Customer orders with non-inventory parts having a delivery date of today or before must have been released.
• If you want to use multiple units of measure(UoM)  when entering the quantities to deliver, the inventory part must have been connected to an input UoM group, and the Sales Usage Allowed check box on one or more of the input UoMs (belonging to that input UoM group) must have been selected.

System Effects

• The customer order will be considered as sent/delivered to the customer and the quantity deviates according to the quantity originally ordered. The customer order acquires the Partially Delivered status. The status can vary depending on the order type. When all the parts on the customer order are delivered, the status is updated to Delivered , and then you will not be able enter any new lines.
• When delivering a serial tracked part, customer warranties defined on the customer order line are stored in the Part Serial window. If customer warranties already exist in the Part Serialwindow, they will be merged with the ones defined on the customer order line. The warranties on the customer order line are the valid ones if the same warranty type exists both in the Part Serial window and on the customer order line.
• When delivering a customer order line with a serial tracked part, a calculation of the valid customer warranty period takes place. The delivery date and the external transport lead time are used, and all the customer warranty types with time-based warranty conditions in the entire serial structure in the Part Serial window are given a valid from and valid to date. These dates are calculated using the minimum and maximum values defined for the different warranty conditions. If the valid to and valid from dates already have values, they are not recalculated since they come from supplier warranties that have been converted to customer warranties. The valid from and valid to attributes are stored in the part serial structure for later transfer to IFS/Service Management.
• If the parameter Customer Order Connection is set for a supplier warranty type with time-based warranty conditions in the serial structure in the Part Serialwindow, the calculation of the valid period also takes place for the supplier warranty with time-based warranty conditions.
• After delivering a part or the entire customer order line, you cannot update the warranties on the customer order line.
• Reservations for the undelivered parts are dropped. Note that for parts that are placed in a shipment inventory location, reservations will remain and must instead be manually handled via the Handle Orders in Shipment Inventory window.
• If the Close check box is selected, the order is closed.
• If delivered parts have connected charge lines of pack size charge type, the charge will be recalculated based on the delivered number of parts and this will be included as the charge amount in the customer invoice.
• When partially delivering an inventory part order line using delay cost of sold goods to delivery confirmation, the cost of sale will not be recognized at the time of shipment. Two new transactions are created: DELCONF-OU (M3/M1), DELCONF-IN (M1/M3). When partially delivering a non-inventory part order line using delay cost of sold goods to delivery confirmation, transactions are not created when the parts are delivered.
• If sales overhead costs are registered for the part, separate cost of goods sold (COGS) bookings are created: SALES-OH (Debit M194 - cost of goods sold, sales overhead, credit M190 - sales overhead)

Window

Deliver Customer Order with Differences

Related Window Descriptions

Deliver Customer Order with Differences
Deliver Customer Order with Differences/Inventory Parts
Deliver Customer Order with Differences/Non Inventory Parts
Make Changes in Delivery of Single Parts
Make Changes in Delivery of Pallets
Input UoM Parameters

Procedure

Deliver inventory parts:

1. Search for the customer orders you want by using the populate or query function in the upper part of the window. Use the Order No list to alternate between the orders. Note that the customer order lines with inventory parts are visible on the Inventory tab.
2. Select the lines on which you want to change the quantity to deliver, right- click and then click Make Changes in Delivery of Single Parts.
3. This displays Make Changes in Delivery of Single Parts. Each order line is displayed individually. Reduce the entered quantity in the Qty to Deliver field.
   
   Note: If you have connected the  inventory part to an input UoM group, and selected the Sales Usage Allowed check box for one or more input UoMs of that group (on the Input UoM Group window), you can enter the quantities of parts to deliver, in the input units other than the inventory unit of measure. To do this, click Input UoM in the Make Changes in Delivery of Single Parts window. In the Input UoM Parameters window that opens, select an input UoM and enter the parameters.  
   
4. If you need to change only one order line, click OK to confirm and return to the original window. To change several order lines, click Apply to continue in this window, then use the Order No list to process the remaining order lines. When you have performed the desired changes, click OK.
5. The original window is displayed. Right-click and then click Deliver with Differences to execute the delivery.
6. A message informs you that the parts will be delivered. Confirm by clicking OK.
7. For delivering the remaining parts on partially delivered lines, reserve the parts. Then, create and print a new pick list. Now you can deliver the remaining parts.

Deliver non-inventory parts:

1. Search for the customer orders you want by clicking Populate or Query feature in the upper part of the window. Use the Order No list to alternate between the orders. Note that the customer order lines with non-inventory parts are visible on the Non Inventory tab.
2. Reduce the entered quantity in the Qty to Deliver field. Right-click and then click Deliver with Differences.
3. A message informs you that the parts will be delivered. Confirm by clicking OK.
4. For customer orders with partially delivered lines, you can reload the order. The order lines display the quantity due to be delivered. You can deliver those lines at a later occasion.