Enter Supplier Offset Transactions  

Explanation

This activity is used to enter details of the transaction. You enter the items for offset by entering values in the Series ID and No fields. An offset can be made against invoices, credit invoices, payments on account, payments in advance, or existing parked payments against debit invoices.

Prerequisites

This activity requires that general information have been entered in the Supplier Offset/General tab.

System Effects

As a result of this activity, a new payment voucher with voucher group U is created. The offset does not cause any cash flow.

Window

Supplier Offset

Related Window Descriptions

Supplier Offset
Supplier Offset/Transactions
Message

Procedure

To enter supplier offset:

  1. Click the Transactions tab in the Supplier Offset window. 
  2. Click New.
  3. If you want to enter an item for offset, enter the series and number in the Series ID and No fields. The system will automatically populate the Supplier Identity field. If only one open installment exists for the invoice, the system will also automatically populate the Installment ID field. When the installment ID displays or you manually enter it, the system will automatically populate the following fields. You can also select the items by right-clicking and clicking Select Batch.
  4. If you want to enter a parked payment for offset, select the Parked Payment check box and continue as in step 3.
  5. If you want to enter a new payment on the account, select the New Payment on Account check box. Enter the supplier in the Supplier Identity field, the amount in the Amount field and any text in the Text field.
  6. If you want to enter a new parked payment, select the New Payment on Account  and Parked Payment check boxes. Enter amount in the Amount field and any text in the Text field.
  7. To write-off an amount, select a write-off code and a write-off amount.
  8. Continue entering the transactions until the value in the Remaining Amount on Payment field is zero (0).
  9. Click Save to save all the details entered in both tabs.
  10. The Message dialog box appears with the details about the created payment and the created voucher. Click OK.