Creating Staged Billing Together with Milestone—Exercises

Basic Data Setup

IMPORTANT
It is extremely important that you set up and work within your own site to maintain your data integrity. If you work within any other site, you will compromise your own exercise data as well as the data of other students. Predictable exercise results require that your data be isolated in your own site.

Enter Customer

Purpose: The purpose of this exercise is to show you how to enter customer records.

Windows:
Customer

  1. Open the Customer window.
  2. Enter XX808, C.S.C Melbourne as a customer.
  3. Save your changes.

General exercise for Enter Customer

Enter Sales Part

Purpose: The purpose of this exercise is to show you how to enter a sales part.

Windows:
Sales Part
Inventory Part

  1. Enter the following as stored sales parts:
    XX–98–303 Promotion Material
    XX–18–304 Green Race Car
    XX–18–405 Black Race Car
    XX–98–901 Gears and Differentials
    XX–98–802 Pinstripes
  2. Save your changes.

General exercise for Enter Sales Part

General exercise for Enter Inventory Part

Enter Package Parts

Purpose: The purpose of this exercise is to show you how to enter package parts.

Windows:
Package Part
Inventory Locations
Receive Inventory Part

  1. Open the Package Part window.
  2. Enter XX–98–000 Start Up Kit as a package part.
  3. The package should consist of 1 set of XX–98–303 Promotion Material, 10 pcs. of XX–18–304 and 10 pcs. of XX–18–405 Race Cars, 25 sets of XX–98–901 Gears and Differentials, and 25 pcs. of XX–98–802 Pinstripes.
  4. Enter Location XX2, and receive into inventory 1 set of XX–98–303 Promotion Material, 10 pcs. of XX–18–304 and 10 pcs. of XX–18–405 Race Cars, 25 sets of XX–95–901 Gears and Differentials, and 25 pcs. of XX–98–802 Pinstripes.

General exercise for Enter Package Part.

General exercise for Enter Locations

General exercise for Receive Inventory Part

Enter a Milestone Template

Purpose: The purpose of this exercise is to show you how to enter a milestone template.

Windows:
Milestone Template

  1. Open the Milestone Template window.
  2. Enter XX3D as a milestone template.
  3. Enter three steps:1st, 2nd and 3rd delivery.
  4. Save your changes.

General exercise for Enter Milestones.

Main Exercise

Purpose: The purpose of this exercise is to show you how to use staged billing in connection with the milestone functionality.

Windows:
Customer Order
Create Customer Invoices
Customer Invoice
Staged Billing Profile
Create Pick List for Customer Orders
Report Picking of Customer Orders
Deliver Customer Orders

Note: CSC Melbourne is a new customer from the CSC group, and they want to sell your racing cars. IFS Racing Inc. has created a startup kit for new customers consisting of promotional material, 10 of each car type, and consumable supplies. The three parts of the startup kit will be delivered and invoiced on three separate occasions: the promotion material first, the cars three weeks later, and the consumable supplies six weeks after the first delivery.

Creating Staged Billing Together with Milestone

  1. Open the Customer Order window.
  2. Create a customer order, and add XX–98–000 Start Up Kit.
  3. Right-click and then click Milestone to connect a milestone to the entered order line.
  4. Right-click and then click Template to specify your template, XX3D.
  5. In the Staged Billing Profile window, add the three payment steps. Of the total amount, 20% should be charged for the promotional material; 60%, for the delivery of the cars; and the remaining 20%, for the consumables.
  6. Connect the tree milestones with the applicable payment step, add an expected approval date, and choose Automatic Approval in the Approval Type field.
  7. Release the customer order.
  8. Release the first milestone event by entering a finishing date and releasing it.
  9. Open the Staged Billing Profile window. Which status has the first payment step received?
  10. Create and print the invoice.
  11. Preview the report. Is the stage specified on the invoice? What quantity is invoiced?
  12. In the Staged Billing Profile window, query for the order. What status has the first payment step received now? Is anything displayed in the Invoice Date and Invoice No fields?
  13. Return to the Customer Order window, and open the Package Structure window. Select the promotional material, and reserve the parts. Create a picking list, report the part as picked, and deliver it.
  14. Repeat step 8–13 for the two remaining deliveries. Steps 8, 11, 12 are optional.