Clock Out on Absence

Explanation

This activity is used to clock out from work for absence using the Time Clock terminal. When the clocking records are created, the employee's identification can either be entered manually or by using a swipe card depending on the setup defined for the Out Abs button.

Note: If the Time Clock is operating in Offline mode the clocking records you create using the Time Clock will not be transferred to IFS/Time and Attendance module immediately. Instead the information you enter will be buffered and when the Time Clock reverts back online it transfers the information to the Time and Attendance module.

Prerequisites

In order to perform this activity;

• The relevant Time Clock buttons should be configured in the Time Clock Type Details and Time Clock Type Detail Items windows.
• The employee is required to have an open interval in the Time Card Day/Interval tab.

System Effects

As a result of this activity;

• The Time Card Day/Clocking tab and the Employee Clockings window will be updated with an open clocking of type Absence.
• Open intervals will be closed in the Time Card Day/Interval tab and the Employee Intervals window. Also, an open interval will be created corresponding to the absence OUT clocking.
• The Calc Status field on the Time Card Day window will be Open.

Window

Time Clock

Related Window Descriptions

Time Clock

Procedure

1. Go to the Time Clock terminal.
2. Click the relevant button to create an absence OUT clocking. Note that button names are defined in the Time Clock configuration.
3. In order to clock OUT on absence, you must specify your company ID and employee ID. When you click the button, if you get a dialog box, you can use your swipe card or manually enter the employee ID and company ID in the relevant fields.
   
   Note: If the relevant button is set to card driven in the Time Clock configuration, you are only required to click the button and swipe your card. Your employee ID and company ID will immediately display in the text panel on the Time Clock and the dialog box will open for you to enter the absence code.
    
4. In the dialog box, enter the absence code in the Absence Code field.
   
   Note: Depending on the Time Clock configuration, some of these fields in the dialog box may be automatically filled with default data for your convenience and thereby the fields may be disabled or unavailable for editing.
    
5. Click OK to create the clocking.