Clock OUT for Lunch

Explanation

This activity is used by employees to clock OUT for lunch. Employees are required to do a normal OUT clocking in order to clock OUT for lunch. If this out clocking is within the allowed lunch OUT period, the clocking will be registered as a Lunch type clocking.

Lunch clocking allows employees to use the flex allowances for a lunch break. That is, if employees has clocked a lunch break which is longer than or shorter than the lunch break allocated in the employee's day type the flex balance can be used to compensate for the difference in time.

Note: If the Time Clock is operating in Offline mode the clocking records you create using the Time Clock will not be transferred to IFS/Time and Attendance module immediately. Instead the information you enter will be buffered and when the Time Clock reverts back online it transfers the information to the Time and Attendance module.

Prerequisites

In order to perform this activity;

• The relevant Time Clock buttons should be configured in the Time Clock Type Details and Time Clock Type Detail Items windows.
• The employee is required to have an open interval in the Time Card Day/Interval tab.
• Lunch OUT clocking records can only be created if you are within the allowed lunch OUT period. If you are allowed to use lunch flex, the allowed lunch OUT period is defined in the flex day rule linked to the employee.

System Effects

As a result of this activity;

• The Time Card Day/Clocking tab and the Employee Clockings window will be updated with an open clocking of type Absence.
• Open intervals will be closed in the Time Card Day/Interval tab and the Employee Intervals window. Also, an open interval will be created corresponding to the absence OUT clocking.
• The Calc Status field on the Time Card Day window will be Open.
  
  If IFS/Manufacturing is installed, the following will also be effective;
   
• As a result of creating an OUT clocking record, all shop order operations or indirect jobs running for the day will be automatically stopped for the employee. The Auto Stopped check box will be selected for the corresponding clocking record in the Time Card Day/Mfg Clocking tab.

Window

Time Clock

Related Window Descriptions

Time Clock

Procedure

1. Go to the Time Clock terminal.
2. Click the relevant button to create an OUT clocking. Note that button names are defined in the Time Clock configuration.
3. In order to clock OUT, you must specify your company ID and employee ID. When you click the button, if you get a dialog box, you can use your swipe card or manually enter the employee ID and company ID in the relevant fields.
   
   Note: Depending on the Time Clock configuration, some of these fields may be automatically filled with default data for your convenience and thereby the fields may be disabled or unavailable for editing. When these values are entered, you can click OK on the dialog box to create the clocking.
   
   Also note that if the relevant button is set to card driven in the Time Clock configuration, you are only required to click the button and swipe your card. Your employee ID and company ID will immediately display in the text panel on the Time Clock.  Therefore, if the card driven setting applies to the button, you will not have to use the dialog box for clocking OUT.