Register and Confirm Absence Request for Employee

Explanation

This activity is used to register absence requests for employee. The Absence Request web page can be used to register absence requests for all employees to whom you have access. You can register your own absence requests by using the My Absence Request portlet.

Absence requests may be automatically created when an absence plan registered by an employee is approved by the supervisor. This will happen only if the Register Request on Plan Approval check box is selected for an absence type in the Absence Configuration window.

Prerequisites

In order to perform this activity;

• Absence groups and absence types are required to be defined in the Absence Configuration window.
• The Requested Absence Type check box is required to be selected for absence types in the Absence Configuration window.

System Effects

If the Register Absence on Request Approval check box is selected for the absence type in the Absence Configuration window, as a result of this activity, absence will be registered in the Absence/Absence Registration tab. Absence limits allocated for the absence type used will be automatically reduced when the absence request is submitted.

Web page

Absence Request

Related Window Descriptions

Absence Request

Procedure

To register absence request for employee using the My Absence Request portlet;

1. Go to the My Absence Request portlet.
2. Select the year for which you want to request absence by using the arrow keys.
3. Enter the absence type by selecting a value from the list in the Absence Type ID field.
4. Enter the duration of the requested absence period by specifying the dates and relevant time in the Date From , Time From, Date To and Time To fields.
5. Select the Half Day From and Half Day To check boxes if you want the absence request to start and end as a half day.
6. In the Substitution field, enter the employee ID of the employee who will be the substitute during the requested absence period.
7. Select the On Demand check box, if the requested absence is on demand.
8. Click New. The absence request will be listed in the table of the portlet with status Registered.
    
9. If you want to confirm your absence request, select the action menu for the absence request record in the table of the portlet and click Confirm. The status will be changed to Confirmed in the Status field.
10. If you want to remove your absence plan, click Remove in the action menu.

To register absence request for employee using the Absence Request web page;

1. Open the Absence Request web page. Query to find your employee.
2. Create a new record in the Absence Requests section of the page.
3. Note that the absence request ID is automatically generated and entered in the Absence Request ID field.
4. Enter the absence type by using the list in the relevant field.
5. Enter the duration of the requested absence period by specifying the dates and relevant time in the Date From , Time From, Date To and Time To fields.
6. Select the Half Day From and Half Day To check boxes if you want the absence request to start and end as a half day.
7. In the Substitution field, enter the employee ID of the employee who will be the substitute during the requested absence period.
8. Select the On Demand check box, if the requested absence is on demand.
9. Save the information.