Set Obsolete

Explanation

Use this activity to set a document to obsolete. A document set to obsolete is no longer in use even though the document revision is present in the database and can be viewed or printed. Obsolete documents can have object connections. If you try to set a document to obsolete, and that document has object connections, a warning appears. You cannot reverse the procedure of setting a document to obsolete.

If you are the document's Administrator, you are always able to set the document to obsolete.

Prerequisites

 A document revision must be set to obsolete before it can be deleted. 

System Effects

After the document is set to obsolete, it will expire according to the value in the Expiration Days field.
• The status of the document revision will change to obsolete, and the document revision can now be deleted.

Window

Document Revisions
Document Revision

Related Window Descriptions

Document Revisions
Document Revision

Procedure

1. Open the Document Revision window or Document Revisions window.
2. Query for a document that you will set to obsolete.
3. Right-click (In the Document Revisions window first select the row), click Status, and then click Set Obsolete.