Assign Employee to Position

Explanation

This activity is used to assign a position to an employee. You can link an employee to several positions but only one can be primary. It is necessary for the employee to be linked to a position in order to be active in the system. In addition, the link can be time-controlled, so that the information is valid during a particular period or until further notice. If there is a connection to a position, there is information about the employee’s place in the position structure, who is the supervisor and which employees are subordinated.

Note: An employee becomes a subordinate based on one's primary position assignment. That is, supervisors can only access subordinate employees if access is granted to the primary position of the subordinate. However, an employee can become a supervisor based on the primary or secondary position assignment. Position access between supervisors and subordinates is defined in the Position Access window.
Also, if an employee has more than one position, the system uses the primary position to find the information that is currently valid. E.g. the organization code linked to the employee's time and expense transactions.

Prerequisites

The position structure should have been defined.

System Effects

As a result of this activity;

• If a primary position is assigned, the employee can be accessed by users connected to positions which have access to the employee's primary position. Also, the employee will be able to access others connected to positions to which the primary position has access.
• If a secondary position is assigned, the employee can access others connected to positions to which the secondary position has access.

Window

Employee/Employment/Assignments/Positions
Change Position and Job Assignment
Position Assignments

Related Window Descriptions

Employee/Employment/Assignments/Positions
Change Position and Job Assignment
Position Assignments

Procedure

When changing a position assignment it is recommended to use the Change Position and Job Assignment dialog.

Please, refer to the window descriptions.