Import Fixed Assets

Explanation

This activity is used to import a fixed asset. However, to perform additional investment functions while maintaining a fixed acquisition code string, you should import the fixed assets with pre posting for the FA code part.

Prerequisites

Before you import a fixed asset, the following must have been completed:

• Information on the object must have been entered in Object, the General tab.
• If appropriate, the information on the object must have been supplemented in the following tabs in Object: User-defined Base Values,  Books, and Pre-posting.
• The status for the object must be Registered.

System Effects

As a result of this activity, the object status changes to Imported and the object transactions in status NotReady are created.

Window

Object

Related Window Descriptions

Object
Import Object

Procedure

Use the following procedure to import a fixed asset:

1. Open the Object window and query for the object that you want to import.
2. Right-click in the background of the window and click Import Object to open the Import Object window.
3. Enter the general acquisition value of the object which is valid for all books in the Acquisition Value field.
4. In the Acquisition Date field, enter the date on which the object was acquired in the other system.
5. Save the information if you do not want to enter any information relating to acquisition value adjustments or accumulated depreciation.

To enter information relating to acquisition value adjustments:

6. Create a new record in the Acquisition Value Adjustments table.
7. Select the relevant book for the Book ID field using the List of Values.
8. Enter the event date of the adjustment in the Event Date field.
9. Enter the adjustment amount (+/-) for the entered book and event date in the Adjustment Amount field.
10. Double-click on the Notes check box or right-click and click Notes if you want to enter notes to explain the acquisition value adjustment.
11. Select an appropriate transaction reason for the acquisition value adjustment using the List of Values in the Transaction Reason field.
12. Repeat steps 6-11 to enter the acquisition value adjustments for all the books and event dates for which the adjustments apply.
13.  Save the information if you do not want to enter any information relating to accumulated depreciation.

To enter information relating to accumulated depreciation

6. Create a new record in the Depreciation Data table.
7. Select the relevant book for the Book ID field using the List of Values.
8. Enter the depreciation for a given period in the Amount field.
9. In the Depreciation Year field, enter the year to which the depreciation amount you entered in the Amount field applies.
10. In the Depreciation Period field, enter the period to which the depreciation amount you entered in the Amount field applies.
11. Select an appropriate transaction reason for the depreciation using the List of Values.
12. Repeat steps 6-11 to enter the accumulated depreciation for all the books and periods for which different depreciation amounts apply. You can also enter more than one line for the same combination of a particular book and a period with different transaction reasons.
13. Save the information. The object now has Imported status.