Move FA Object

Explanation

This activity is used to move a fixed asset. For example, enter information in the system where an object (balance code string) is moved from one cost center to another cost center or, where an object's acquisition account can be moved from construction in progress to an account for completed assets. A move can also be necessary after an object has been replaced by another object with another acquisition account. Moving fixed assets is normally done in the Object window, but if you want to move a fixed asset when carrying out the fixed assets physical counting process, it is also possible to do it in the Register Object Physical Count Result window.

Prerequisites

Before you move a fixed asset, the following must have been completed:

• The object must have Active status.
• If you want to use the Register Object Physical Count Result window to perform this activity, the count status of the object to be moved must be Located.
• No transaction with an event date later than the move date must exist.
• Not handled depreciation proposals must be posted or cancelled.
• If you want to move depreciations, the depreciations for the object and book must be performed up to the move date.

System Effects

As a result of this activity, a new code string and/or a transaction reason is entered for the object for acquisition value, the acquisition value adjustments per book or for depreciation charged.

Window

Object
Register Object Physical Count Result

Related Window Descriptions

Object
Register Object Physical Count Result
Move Object

Procedure

Use the following procedure to move a fixed asset:

1. Open Object or Objects window and query for the object that you want to move.
2. Right-click and click Move Object to open the Move Object window. (Note: In the Objects window, you are required to select the object in order to right-click and click Move Object.)
3. Open the General tab window.
4. Select the Acquisition option if you want a new code string to be created based on the general acquisition value valid for all books. If you want to create a new code string for acquisition value adjustments per book, select the Acquisition Value Adjustment option. Otherwise, select the Depreciation option to create a new code string based on the accumulated depreciation amount.
5. If you selected the Acquisition Value Adjustment or the Depreciation option, you need to specify the relevant book in the Book ID field.
6. Modify the posting information entered by default in the Posting Information group box if necessary.
7. Open the Accounting tab window.
8. Specify the new values you want for the code string and the new transaction reasons in the New Values table. If you have selected, the Allow Multiple Acquisition Code Strings check box in Company/Fixed Assets tab window or if you have selected the Acquisition Value Adjustment or the Depreciation option in the General tab, you can enter more than one code string combination in the New Values table. On the other hand, if you have selected the Acquisition option in the General tab, you can enter only one acquisition account in the New Values table. You can split the total amount entered for a code string(s) based on the transaction reason.
9. Open the Preposting tab window and modify the preposting entered for the object if necessary.
10. Save the information.

Or

To move an object of which the count status is Located after a physical count:

1. Open the Register Object Physical Count Result window and query for the physical count which includes the object that you want to move.
2. Select the object that you want to move, right-click and click Move Object to open the Move Object window.
3. Follow the steps 3 -14 of the former procedure.