Project Transactions

[Project Reporting]

Usage

Use this window to view registered time or costs on a report code. When registrations are made, a new line is created for this registration in Project Transactions. New registrations can also be made directly in this window. Project Transactions is a useful tool for the person(s) who administer the project, since all transactions are available in one window, and changes can be made later in most fields. The transaction lines that are already invoiced have a small squared symbol to their left.

Functions which are available in this window section, which can be reached by the right mouse button or Operation menu.

• Set Invoiceable: With this command the invoicability status is set to Invoiceable for all selected items at the same time.
• Set Not Invoiceable: With this command all selected items will get the status Not Invoiceable.
• Set Delayed Invoicing: This command could be used if you do not want to invoice the transactions immediately.
• Set Customer: With this command the customer is set to the default customer specified for the project.
• Create Correction Transactions: With this command you can create a correction transactions for an already invoiced item. Using this command means that you get two new transactions, one credit and one debit transaction. The new debit transaction will get the the status Not Invoiceable.
• Remove from Invoice: Use this command if you would like to remove one or several rows from an preliminary invoice.
• Add to Invoice: With this command you are able to add items to a preliminary invoice.
• Approve for Cost Accounting: Use this command if the selected items should be submitted for cost accounting.
• Remove Approval for Cost Accounting: Use this command if the selected items should not be submitted for cost accounting.
• Postings: With this command you look at the voucher for the selected items.
• Project Invoice: With this command you can look more in detail on the invoices for the selected rows.
• Transferred Tax Line: Use this command to view the tax lines that are transferred from the IFS/Travel Expense component. This command is only used when the company is set up to use Sales Tax.

Note: The value in the Create Cost Accounting field for project transactions can be updated using the Update Create Cost Accounting right-click option. This action ensures that any changes done to the create cost accounting setting at the subproject level or report code level is updated on the project transaction before the cost accounting vouchers are created for the transaction and before the project is completed or the project activity is closed.

Activity Diagrams

Report Time and Cost
 

Activities

Approve Project Time