Copy From Project

Explanation

This activity is used to create a project budget/forecast by copying costs from a project. It is possible to select at which level the copying takes place e.g., if the Project option is selected, cost elements that are visible in the project level are copied to the corresponding budget/forecast project level. Also, it is possible to select the cost e.g., if the Estimated option is selected, then the estimated cost for each cost element at its level is copied from the Project Navigator/Summary tab.

Prerequisites

• A project must exist.

System Effects

• A new budget/forecast is created.
• Cost elements and cost information are copied to the budget/forecast according to the selected level and cost.
• The cost is copied to the EAC and ETC fields for that cost element and level in the new budget/forecast.
• A snapshot is created, if this option has been selected when defining the new budget/forecast properties.

Window

New Project Forecast
Project Forecasts
Project

Related Window Descriptions

New Project Forecast
Project/Forecasts
Project Forecasts
Copy From Project

Procedure

Use the following procedure to copy costs from a project to a budget/forecast to be created:

1. Open the New Project Forecast dialog box.
2. In the Project ID field, use the List button to select the project for which the budget/forecast should be made.
3. In the Forecast Type field of the New Forecast group of fields, use the List button to select a predefined budget/forecast type.
4. In the Version Description field of the New Forecast group of fields, enter a description of the version you plan to create.
5. In the Cut-Off group of fields, enter a valid Accounting Period, Cut-Off-Date and Cut-Off-Time. These values will be referenced later on when creating snapshots on a particular project forecast version.
6. Select the Copy check box and the From Project button.
7. In the From Project group of fields, select the appropriate cost and the level which you want to copy.
8. Select the Create Snapshot check box, if it is required that a snapshot of the forecast version is created for a defined Cut-Off Date and Cut-Off Time. Depending on the requirement to monitor the data it can be created as Snapshot With Details, Snapshot Without Details or linked to the project connected objects through Live View.
9. In the Snapshot Matching area, select the default option for the calculation rule on the new forecast when connecting and matching snapshots. It can either be EAC Recalculated or ETC Recalculated.
10. In the Note field, enter a note, if required, about the budget/forecast version being created.
11. Click OK.

Use the following procedure to copy costs from a project to an existing budget/forecast version with no budget/forecast lines or snapshots:

1. Open the Project window and click on the Forecasts tab. You can also begin the copying process by opening up the Project Forecasts window.
2. Query for the budget/forecast version into which you want to copy costs from a project.
3. Right-click on the row/record and select Copy From Project. The Copy From Project dialog box opens up.
4. Select the cost and the level and click OK.