Create Project Budget/Forecast Lines

Explanation

Budget/forecast lines contain the amounts retrieved from cost elements and occasionally by code parts if code parts have been defined as mandatory in code part demands for cost elements. A project budget/forecast may consist of a number of lines for each cost element.

Prerequisites

• Cost elements for the project must be defined in the Project Details/Cost Element Code Part Demand tab.
• The project budget/forecast version must exist with its status as Preliminary.

System Effects

• The budget/forecast line will be in the Under Review status.

Window

Project Forecast Version Lines
Project Forecast Info 

Related Window Descriptions

Project Forecast Version Lines
Project Forecast Info/Costs

Procedure

Use the following procedure to add a budget/forecast line to an existing budget/forecast version:

1. Open the Project Forecast Version Lines window. You can also perform this activity by opening the Project Forecast Info window and clicking on the Costs tab.
   
   Note: When using the Costs tab of the Project Forecast Info window, you should query ahead for the project and the budget/forecast version for which you want to define a budget/forecast line.

2. Click New to begin creating a new budget/forecast line.
3. In the Project ID field use the List of Values to select the project for which you want to define the budget/forecast line. Or if you want to define the budget/forecast line down to the Sub Project Level or Activity Level use the List of Values in the Sub Project ID field or Activity ID field.
4. In the Forecast Type field use the List of Values to select a predefined budget/forecast type.
5. In the Forecast Version ID field use the List of Values to select a budget/forecast version defined on the project for which you want to create a new budget/forecast line.
6. In the Cost Element field use the List of Values to select a cost element which you want to use for the budget/forecast.
7. In the Description field enter a description for the budget/forecast line.
8. In the Currency Code field enter the currency code used for the budget/forecast values if multicurrency budgeting and forecasting is used (defined in the Project Details/Currency tab).
9. Enter a value in either the ETC or EAC field (If multicurrency budgeting and forecasting is used enter the value in either transaction, project or base B&F rate currency). On saving if one of these estimates/costs is the only one made on the budget/forecast line the empty field will be left calculated to be equivalent to the field with the value.
10. In the Code Parts fields, use the List of Values where applicable to select required values. Note: The Code Parts of a Cost Element for which it is mandatory to define values are determined on the Project Basic/Cost Element Code Part Demands tab or Project Details/Cost Element Code Part Demand tab.
11. Click Save.

Use the following procedure to confirm a budget/forecast line:

1. Right click on a budget/forecast line and then click Confirm.

Use the following procedure to restart a review on a confirmed budget/forecast line:

1.  Right click on a budget/forecast line and then click Start Review.