Allocate Cost Per Period

Explanation

The Allocate Cost Per Period activity is used for periodical allocation of the costs of a finally posted invoice. Allocation is used for distributing costs, such as renting costs that are divided among several periods. The allocation takes place in Accounting Rules/Voucher/Manual Voucher/Voucher Entry/View Voucher Rows tab through the Periodical Allocation operation. 

Prerequisites

The invoice must be finally posted. The operation can only be carried out if the voucher is not yet updated to the General Ledger.

System Effects

The system effects of this activity occur when updating to the General Ledger. The updating routine creates a voucher for each period, with the voucher belonging to function group X. The posting type GP2 (Accrued Costs) controls the account to be used as a contra account.

Window

Manual Supplier Invoice

Related Window Descriptions

Manual Supplier Invoice

Procedure

To allocate cost per period:

1. Open the Voucher Entry window or select it from the Operations menu.
2. Select the actual voucher line in the View Voucher Rows tab, right-click and then click Periodical Allocation. 
3. Check the information displayed. Specify the starting and the ending period for accrual. To distribute the amount evenly among the periods, select the Distribute Amount box and click New.
4. Modify the values in the list if necessary.
5. Save the information.