Remove Authorization

Explanation

This activity is used to remove an authorization or an acknowledgement from a posting line. This will be required if the authorization is done by the wrong authorizer, or when the authorizer needs to be removed. Also, if you need to change the postings on an authorized line, you will have to remove the authorization before being able to modify the postings.

Prerequisites

• An invoice with a posting proposal must exist.
• The connected posting proposal should have authorized or acknowledged posting lines.

System Effects

As a result of this activity, the status of the posting line will be changed to Unauthorized or Unacknowledged.

Window

Posting Proposals
Manual Supplier Invoice

Related Window Descriptions

Posting Proposals
Manual Supplier Invoice
Posting Proposal

Procedure

1. Open the Posting Proposals window.
2. Populate or query for the posting proposal for which you would like to correct postings.
3. Select the record, right-click and then click Posting Proposal. The Posting Proposal window opens.
4. Click the Authorize tab.
5. Select the authorization line for which you want to remove the authorization or acknowledgement, from the Authorize Summary section or the Authorize Details section.
6. Right-click, and then click Unauthorize if you are acting in an authorizer role. If you are acting in an acknowledger role, right-click, and then click Unacknowledge. The line will be marked as Authorized or Acknowledged as appropriate.
7. Save the information. 

Note: If you unauthorize or unacknowledge a posting line from the Authorize Summary section, all the detail lines connected to the summary line will also be marked as Unauthorized or Unacknowledged.