Authorize Attendance of Employee
Explanation
This activity is
used to authorize employee's attendance. To perform this activity you can use the
Authorization window as well
as the Time Card Day and Time Card Week windows. If
IFS/Time Management module is used in the system, the Time Registration
window can also be used to authorize time.
In the
Authorization window you can authorize time of multiple employees
simultaneously for a selected period of time. If employee has job hours reported such
as project hours or work order hours, you can check differences between the
attendance hours and job hours before authorizing the attendance.
When time is authorized, the details of authorization such
as the authorizer, the date and time of authorization, the authorization number
etc. can be viewed in the Authorization dialog box. To open this
dialog box, you must right-click and click Auth ID Information in the
Time Card Day window for the selected date.
Prerequisites
In order to perform this activity;
- The log-in user is required to have sufficient
authorization rights in order to access the employee's time information. The
authority level of the user depends on the authority attribute specified in the
Position Access window.
- If attendance is reported using clocking
intervals, the day is required to be completed. Otherwise, incomplete days
should be
allowed for the employee as defined in the parameter list connected to the
employee's work hour rule.
System Effects
As a result of this activity;
- The Authorized check box will
be selected in the Time Card Day window.
- The Authorization field will
be updated as Authorized or Partly Authorized (depending on
whether or not all the days in the selected period or week is authorized) in
the Authorization and Time Registration windows.
- An Authorization Number will be generated.
This is a unique number generated for each instance of authorization.
Window
Authorization
Time
Registration
Time Card Day
Time Card Week
Related Window Descriptions
Authorization
Time Registration
Time Card Day
Time Card Week
Procedure
To authorize attendance information using
Authorization window;
- Open the Authorization window.
- In the Supervisor field, use the list to
select the supervisor's employee ID or the position ID.
- Select the time interval for which you want to
authorize time by using the From and To fields.
- The Remaining Authorizations field shows
the number of days that remain to be authorized.
- The employee's scheduled hours for the selected
time period as well as the reported normal hours, overtime hours and absence
will show in the respective fields. If there exists a difference between the
scheduled normal hours and the actual normal hours reported, the difference
will show in the Diff field.
- In the
table of the window, query to select the employee for whom you want to authorize
time, right-click and click Authorize.
To authorize attendance information using Time
Registration window;
- Open the Time Registration window.
- Select the employee in the Emp ID field and
enter the week you want to authorize in the Week field. The normal
hours reported for the day as well as the total presence hours are indicated
in the relevant fields.
- Right-click and click Authorize. The days on which time is reported will be authorized.
To authorize attendance information using Time
Card Day window;
- Open the Time Card Day window.
- Select the employee and the date on which you want
to authorize attendance in the Emp ID and Date fields
respectively.
- Right-click and click Authorize.