Training Event

[Training Administration]

Usage

Use this window to register a training event. Details about the event such as courses, room, equipment, trainer, etc. are registered in the respective tab.

Note: All tabs except for the General and Offered Courses will be dimmed until a Course ID is added to the training event. 

For the description of each tab in the window, follow the appropriate link: General, Offered Course, Room, Equipment, Trainer, Agenda, Event Cost, Participant, Evaluation on Training Event, Evaluation on Participant.

The following options are available via the Operations menu or the right mouse button:

• Show All - This function is used to display all training events registered in the system. If this function is not being used (this function will be marked if it is used), the system will only display Planned, Published or Confirmed training events. A Training Event with Completed or Canceled status will not be displayed.
• Get Course Information - Use this function to overwrite/update Duration, Duration Unit, Start Date, End Date, and Maximum Participant in the General tab. The system will update the data based on the Offered Courses tab. It is important to make sure that the Offered Courses tab has already been defined properly before you use this function.
• Publish - Changes the status of the training event from Planned to Published. Use this menu option, for example, when you want to publish the training event on the Web.
• Confirm - Sets the status of the training event from Published to Confirmed. Use this menu option to confirm that the training event will be conducted.
• Complete - Sets the status of the training event from Confirmed to Completed. Use this menu option when the training event is completed.
• Cancel - Sets the status of the training event to Cancelled. Use this menu option when you want to cancel a training event.
• Get Course Equipment Requirements - Populates the Equipment tab with data retrieved from the Course Specification window. This function will be enabled in the Equipment tab.
• Get Default Agenda - Used to copy data from each course syllabus in the training event (from the Course Syllabus tab in the Course Specification window.  This function will be enabled in the Agenda tab.
• Get Default Evaluation Question - Use this option to get default evaluation questions as specified on the General tab. 
• Evaluation on Training Event Form - Use this function to print an Evaluation on the Training Event. This print-out will contain the questions for the evaluator to answer. 
• Evaluation on Participant Form - Use this function to print an Evaluation on the Training Event. This print-out will contain the questions for the evaluator to answer. 
• Reserved Training Room - Opens the Room tab in the Trainer and Facilities Reservation window. 
• Reserved Training Equipment - Opens the Equipment tab in the Trainer and Facilities Reservation window. 
• Reserved Trainer - Opens the Trainer tab in the Trainer and Facilities Reservation window. 

Note: The system will send a notification e-mail for this following conditions:

• E-mail will be automatically sent to "Registered" participants to notify them when a training event is confirmed or cancelled (set the training event = Confirmed or Cancel).
• E-mail will also be sent to the participant's supervisor (if type = Internal).
• A notification e-mail will be sent to the trainer when a training event is confirmed or cancelled (set the training event = Confirmed or Cancel).

Activity Diagrams

Define Training Event
Confirm Training Event
Conduct Training Event
Evaluate Training

Activities

Register Training Event General Info
Register Training Event Room and Equipment
Register Trainer General Info
Register Training Event Cost
Publish Training Event
Confirm Training Event
Register Participant on Training Event
Set Waiting Participant to Registered
Set Participant to Confirmed
Conduct Training Event
Complete Training Event
Set Participant to Attended
Evaluate on Participant
Evaluate on Training Event