Order Report

[Using IFS Enterprise Explorer Clients] [Extracting Information in IFS Enterprise Explorer] [To Extracting Information in Enterprise Explorer]

Explanation

Order reports via the navigator node Info Services/Order Report or Info Services/Reports. Once you have selected a report specify report parameters and how you want to distribute the report. Completed reports are placed in the Report Archive where they are stored until they expire. If you want to print a report a second time, you do not have to reorder it, search for it in the Report Archive and print it from there. It is also possible to schedule report printing to be executed more than once or at a specified date time etc. Read more about Scheduled Reports.

Note that many reports can also be printed directly from IFS Application pages. For instance, an invoice page might have an operation to create and print the invoice. This direct printing is a quicker, more convenient way to print reports when it's available.

Prerequisites

You will only be able to print reports your have the authority to print.

System Effects

Completed reports are stored in the Report Archive.

Window

N/A

Related Window Descriptions

Report Archive, Scheduled Reports

Procedure

You can order reports from different places in the navigator

• Info Services/Reports. This page lists all reports you have access to. Highlight a report and right mouse click to open the context menu where you select Order Report. This will open the Order Report dialog.
• Info Services/Order Report. This opens the Order Report dialog where you can select all reports you have access to in a drop-down list.
• XXXXXX/Info Services Reports. The reports are also sorted under application areas in the navigator. E.g. reports related to General Ledger are listed in Financials/General Ledger/Reports/Info Services Reports.

Figure 1: Reports context menu

Figure 2: Order Report dialog box

At the top of of the dialog is a drop-down list. If you have already selected which report to print it will display the report title. If you have opened the dialog directly from the Navigator you can select report in the drop-down.

The check box Archive is used if you want to create the report in the Report Archive without printing it. The report will be placed directly in the Report Archive without showing the Print dialog.

The Order Report dialog contains two tabs.

• Report Parameters. The report parameters are the related to the actual report. This is where you specify the selection criteria, similar to when you use Search
• Distribution. This is where you select users or Distribution groups to distribute the report to. Click on the ... to open the List of Values where you can select Users/Distribution Groups. These users will find the distributed reports via Report Archive/Distributed to me and in the Report Archive.

Figure 3. Distribution tab

Once the required report parameters are specified you can use the Add to Navigator button to create a navigator node for the report including the parameters. The Add to Navigator dialog is displayed where you enter the name to use in the navigator. Click OK to create the node and it will be placed in the folder where you opened the Order Report dialog.

When report parameters and distribution information is defined click OK button and the Print Report dialog will be displayed.

Figure 4. Print Report Dialog

In the Print Report dialog you can control the following:

• Select which printer to use and if you want the report to be printed on file
• Some reports allow changes in format and language
• Number of pages
• Number of copies
• Send the report to an email address
• Preview the report with the Preview button

Click OK button to start the printout.