Companies in the EU countries must provide a monthly Intrastat report to the authorities on imported and exported goods to other EU countries. The information is used for statistics follow-up. There are some requirements on the report submitted.
To be able to select the right information from the system, there are some requirements:
The collection of Intrastat information requires scanning through all transactions that could affect Intrastat and that were created during a specified time period, usually a month. This can be time consuming. Therefore, this procedure is run as a background job that collects the data. The background job is executed from a dialog box. The collected data is then presented in a window where it can be modified if desired.
The background job executed by this dialog box retrieves the inventory transactions that correspond with the specified criteria. These inventory transactions are then supplemented with data from the modules from the modules from which they originate, which enables the system [or you] to determine whether the transactions should be included in the Intrastat report.
According to Intrastat regulation, invoiced value should include costs for freight and insurance. In the application, it is possible to enter charges, but it is not possible to specify that only freight and insurance charges be reported on the Intrastat report. The charge value for a transaction is the sum of all charges connected to that line. Therefore, charge values are presented in separate column(s) on each line so that you can determine whether to include charges.
Some parts of the subcontracting flow are not supported, i.e., receiving components from WIP at supplier. The Outside Operations functionality in IFS/Shop Order will not be a part of the Intrastat information because it is not possible to identify the value per component that is shipped. The total value of residual WIP is moved to "WIP at supplier" in one single transaction when performing an outside operation.
Third-party trade (trade between three companies in two or three countries) has some use cases that are not supported. In the current application, there is no way to identify the country from which parts actually are delivered. From application data, you can assume only that this country is the one defined on the supplier delivery address or the supplier, that is the opposite country.
The information that must be included in the Intrastat report differs from country to country. For information on what is required in your country, click the appropriate link below.
Austria
Belgium
Denmark
Finland
France
Germany
Great Britain
Ireland
Netherlands
Portugal
Spain
Sweden
The information needed for the imported or exported parts is as follows:
Customs classify different parts by customs statistics numbers. These numbers are entered for every inventory part in IFS Applications. Basic data for customs statistics numbers are entered in Inventory Basic Data/Customs Statistics No.
The EU countries must be defined in ISO Code Usage.
The transaction code shows whether the goods have been sold, bought, returned, or delivered for inspection. The most-used code is 'Transaction involving actual or intended transfer of ownership against compensation,' which is given as the default value in IFS Applications.
The nature of transaction codes differs from country to country. Please refer to the country specific descriptions.
The mode of transport must be stated for all exported goods. The mode of transport is entered for every ship via code in Basic Data for Inventory and Distribution/Ship Via Code.
The mode of transport codes are the following:
1 - Sea transport (including rail, road or inland waterway freight crossing by sea, such as wagons, lorries, trailers without tractors, and barges).
2 - Rail transport (including lorries on train wagons).
3 - Road transport.
4 - Air transport.
5 - Postal consignment.
7 - Fixed transport installation, such as pipelines or high-tension cables.
8 - Inland waterway.
9 - Own propulsion (imported or exported vehicles crossing the border using their own power, such as aircraft, lorries, or ships).
Note that there is no mode of transport number 6.
This is the net weight of the exported goods.
For some customs statistics numbers the exported goods must be intrastat reported in another unit than kilograms, called Intrastat Alternative Qty. The basic data for the customs unit of measure is entered on the Inventory Basic Data/Customs Statistics No tab window. The conversion factor is manually calculated and entered on the Intrastat Conversion Factor field and displays the difference between the Customs UoM and Inventory UoM. The conversion factor is used on the intrastat report for the purpose of calculating the correct alternative quantity.
This is the expected invoiced value for the exported goods. It will be the invoiced value, if available. Otherwise, it will be retrieved from the order line.